Terms and Conditions
Effective: October 2020

MediamarkET Auction – Cyber
Monday Terms and Conditions:
General
1. Bids
will only be accepted via the MediamarkET Cyber Auction site on Monday 30
November 2020.
2. You
will be notified of a winning bid via email and will be required to fill in the
booking form online to complete the process.
3. Booking
forms with details are to be completed by COB Tuesday 1 December 2020 for
processing.
4. All
bookings are subject to availability at time of booking and
broadcast/flighting.
5. All
bookings are subject to a signed confirmation by Mediamark. You may be
contacted with an alternative option. No cancellations will be permitted.
Digital & Digital Audio
1.
Availability as per
schedule
2. Note: Microsoft Page and Site
Takeover packages are only available for placement up to and including 22 Feb 2021.
3.
Please note Digital Audio ads to be
a maximum of 30” in duration only. Shorter ads will be accepted at the same
rate.
4.
Only Standard IAB size
elements specified per package accepted.
5. All
bookings are subject to availability on receipt of a signed Insertion Order
(IO)/ Booking form
6. IO’s
together with all relevant creative/material must be received no less than
three days before campaign starts.
7. If
Creative/material is not supplied in the stipulated three-day deadline the
campaign will be charged for in
full.
8. IO’s
are subject to the Mediamark terms and conditions as set out on the Rate Card
effective October 2020 and the website www.mediamark.co.za.
9. All
changes must be made in writing.
Radio
1. Available
flighting dates:
East
Coast Radio, Jacaranda FM, Kaya FM, Smile 90.4FM: w/c 22 December 2020 up to and
including w/c 22 February 2021. No date substitutions.
Gagasi
FM and Heart FM:
1 December 2020 – 30 January 2021. No date substitutions.
Digital: w/c 22 December 2020 up to and
including w/c 22 February 2021. No date substitutions.
2. All
bookings are subject to a signed confirmation by Mediamark. You may be
contacted with an alternative option. No cancellations will be permitted.
3. No
spot plan alterations for the generic fixed spot packages will be permitted.
4. Should
inventory not be available, Mediamark will place alternative spots to the same
value.
5. Duration changes
are subject to the below conversion table which will affect the package cost.
If you wish to make a duration change, please speak to your account manager.
6. All
Radio costs are based on a 30 second recorded commercial. NO LIVE
READS OR PREFS PERMITTED.
7. No
existing bookings may be converted to Cyber Monday packages.
8. No
other incentive or commitment discounts will apply to these packages. For
Radio, the
volume will contribute to client’s total annual spend where commitments are in
place.
9. No
date substitutions are permitted.
10. Clients
with no existing Mediamark account are required to supply payment, signed
schedules, flighting codes and material by 12H30 three working days prior to
broadcast.
11. All
standard Mediamark terms and conditions are applicable. For full T’s & C’s
refer to: https://www.mediamark.co.za/terms-conditions/
12. Prices
quoted exclude VAT.
13. Rates
based on the latest Mediamark Radio/Digital rate card effective October 2020.
14. Cancellation
is subject to written notice being received by Mediamark within 28 days prior
to broadcast, thereafter a 100% cancellation penalty will be applicable.
15. Errors & Omissions Excepted (E & OE).
Specific
Non-Traditional Revenue T’s and C’s (such as competitions, outside broadcasts,
etc)
Creative
1.
On Air promotions may not be product
related or conditional.
2.
A creative concept brief will take
place at least four weeks prior to the promotion going on air. Special
requirements and promotional objectives will be discussed in the briefing
session, and either the Station’s creative department or Mediamark’s Lab42 will
produce a creative concept that will best meet client’s objectives, as per brief.
3.
For all competitions,
mechanics/suggestions are to be made by the advertiser and/or their respective
advertising agency in consultation with the Mediamark account executive.
Acceptance thereof or changes thereto is, however, is completely at the Station’s
discretion.
4.
Station/Lab42 retain the creative
rights of the proposal. Station must approve duplication and use thereof
on any other Station, in writing.
5.
All mechanics and materials must be
approved by station. Station reserves the right to amend any mechanics at any
stage should they feel it is not working on the station while the campaign is
in progress.
6.
Please note that the above are
proprietary ideas created by Mediamark and its brands. We kindly request that
if you wish to use or share these ideas on/with another Media Owner (other than
Mediamark and our brands) that prior permission is sought in writing. Fees may
apply. Some ideas may have T’s and C’s specific to them.
Material
7.
Generic pattern may reasonably be
altered at Client’s discretion. Should the value/investment increase,
this is for Client’s account.
8.
Client to provide Mediamark with
recorded generic 3 days prior to commencement of the campaign.
9.
Recorded promos are scripted and
recorded by the Station and do not contain any commercial content. Should
changes be made after approval has been received a re-recording fee of R1 000
will be charged per script. Should Promo recording be delayed due to late
implementation, live reads will be utilised and the number of promos will be
reduced in accordance with the budget. The use of pre-promos is subject to
station approval.
10.
The competition 45 word live-read
message read by the presenter may not promote other competitions run by the
sponsor, but can be generic in nature, or promote the give-away for the next
day.
11.
The competition 45 word live-read
message may be used to promote a grand prize being given away on the final day
of the giveaway.
12.
All Competitions/Give-Away
promotional spots will be written by the Station and will contain Station
branding.
13.
Should Client approval for webpages
not be received by 3pm a day prior to campaign commencement, webpage will go
live and required revisions will be made the next working day.
14.
If CI or special instructions are
not provided with company logos and creative elements, Station will design web
layout at their discretion.
Prizes
15.
All prizes need to be delivered to
the Station at least 5 working days BEFORE the start of the campaign. Failure
to comply will result in cancellation of the Give-Away/competition and a cancellation
fee of 100% will be charged.
16.
The minimum prize value of
Competition & Give-Away packages must be adhered to.
17.
A Grand Prize may be used to add
value to the competition but must not replace the daily minimum prize value.
18.
Station’s Programming / Creative
Manager must approve the prizes prior to the giveaway being booked.
19.
Station distributes the prizes to
the prize-winners.
20.
Only if prizes are too large or
include a voucher or subscription will the Station accept letters from the
Client confirming the prize. Prize letters MUST be delivered to the Station at
least 5 days prior to the campaign commencement date.
21.
Please be advised that for big
household items, delivery costs is at client’s expense.
22.
All prize descriptions and 45 word
live read messages must be sent to Mediamark at least 10 days prior to the
commencement of the campaign for Station approval.
23.
Prizes may not incur any expenses to
the prize-winner. Therefore, items such as airline tickets without
accommodation and airport transfers, printers without computers and cell phones
without at least a six-month contract, will not be accepted.
24.
Vouchers such as for meals,
accommodation, and movies, must be valid for a minimum period of six months.
25.
Prizes should match the lifestyle
and aspirations of the Station target audience.
26.
Novelty value should not be
disregarded.
27.
Cash, motor vehicles, holidays and
audio equipment are preferred.
28.
International or domestic holidays
must be for a minimum of two people and all-inclusive of accommodation, meals
(minimum of two per day), return transportation/flights/taxes, and should
preferably include a daily allowance. This package must be valid for a minimum
of six months.
Broadcasts
29.
Outside Broadcasts are subject to
availability at time of Auction and Programme Manager approval.
30.
Telkom lines need to be applied for
10 working days prior to the broadcast. Should infrastructure not be in place
or lines not applied for timeously, the Outside Broadcast cannot take place and
alternatives will be offered.
31.
A detailed brief is required by the
Station 10 days prior to the broadcast date.
32.
All OB opportunities are subject to
the Station’s approval.
33.
OB to be booked a minimum of 3 weeks
prior to the actual event.
34.
Should a Presenter be required to
travel, all costs will be for the Client’s account (accommodation, travel etc.)
A cost estimate will be supplied by the Station, including Presenters and
technical staff.
35.
Should an event be outside of 100km
radius then additional travel charges will be negotiated.
36.
Technical Fees need to be paid prior
to the OB taking place.
37.
The Station will nominate a
particular Presenter, depending on the objectives of the Client and suitability
of the Presenter.
38.
Please note that the package has
been compiled for ease of reference. A full needs analysis will be
conducted before implementing this package to establish the appropriateness and
effectiveness of this package.
39.
The Outside Broadcast will be 3 – 4
hours in duration depending on the Show Date and Time to be confirmed by
Station.
40.
The OB Van should be accommodated in
its size: Length: 6 Metres, Width: 2.7 Metres and Height about 3 Metres.
41.
The area required for branding,
gazebo etc. would need to be a minimum of about 7m x 7m square.
42.
Should the relevant Province go back
into Lockdown, Mediamark will propose alternatives for Outside Broadcasts that
are within Government regulations and meet client’s objectives. The same
investment and value will apply.
Social Media
43.
Station will post on Social Media as
per the schedules.
44.
Station does not guarantee the level
of exposure each post will receive, nor that the post will be shared
additionally by members of the audience.
45.
Station will report on the metrics
achieved by each Social Media post in the post campaign analysis.
46.
Should client have specific Social
Media objectives in mind, these are to form part of the brief prior to the
campaign.
Marketing
47.
Station logos may not be used
without prior consent from the Station and all applications of the logo need to
be approved by the Station.
General
48.
Major Competition packages and
Outside Broadcast packages do not qualify for any additional bulk volume
discount, as value is already added.
49.
The total investment includes
production/creative costs for the on-air competition or on-air broadcast and
recorded promos.
50.
Mediamark will place generic and
promo spots at their discretion and these can be changed to meet station
requirements and campaign deadlines. In the event that spots are moved,
Mediamark undertakes to ensure that the value of these spots will not decrease
below a minimum guaranteed value on the Schedule Summary. If necessary,
additional spots will be included in the campaign to retain this value.
51.
Mediamark will not be held responsible
for any circumstances beyond their control.
Station
Competition T’s & C’s can be found here:
52.
https://www.ecr.co.za/winold/general-rules/
53.
https://www.jacarandafm.com/winold/general-rules/
54.
https://smile904.fm/general-contest-guidelines/
55.
https://www.kayafm.co.za/competition-terms-and-conditions/
56.
https://www.heartfm.co.za/competition-rules/
57.
https://gagasiworld.co.za/competition-terms-and-conditions
Please email [email protected]
for any queries